How to Update Your Manual MLM System Without Losing Business

Multi Level Marketing concept with interface and world map on blue background

An MLM Software system is absolutely crucial if you want to stay in this industry. If you use a manual ledger system, your system has to be so tight that there has to be a tremendous amount of accountability and reliability. Otherwise, any inconsistency or discrepancy can go a long way in eroding the value of all the hard work that you put into your business. If you are a true professional, you have to have MLM system that can be updated to a fully automated system. In other words, it can be updated to a software-based system.


The great thing about software is that software doesn’t come into work with a headache. Software is never hung over; it usually doesn’t ask for a raise; it doesn’t have a bad attitude; and it will continue to work 24/7, 365 days a year. In fact, the more it works, the cheaper it gets. That’s how powerful automation is, and this is the current direction of all global industries.


It’s no surprise that occupations that were once thought to be immune to automation like doctors, lawyers and engineers are now being taken over by artificial intelligence. It can be quite scary and also rather exciting at the same time. Well, the same level of automation and the identical trends of using software to take care of manual processes are also at play in the multi-level marketing industry.


If you are still doing things by hand and are seriously considering using an automated system, I applaud you, but you need to do it right. The bottom line should be quite obvious: transitions can be messy. If your transition is badly executed, I’m sorry to report but there is probably no wiggle room.


If you drop the ball in moving from a manual system to a fully automated MLM software, it can be deadly to your business. That’s not an exaggeration. That’s not hype. That definitely is not some sort of click bait to get you to read this article.


That is just a statement of fact because you probably already know that in this very sensitive industry, people are extremely skeptical and suspicious of multi-level marketing and network systems in general already. There is already a bad reputation, whether the industry deserves it or not. Accordingly, you really cannot afford to screw up when it comes to transitioning from a manual system to a software-based system.


Here are six steps to make your transition as smooth as possible:

Give Your System Members at Least 6 Months’ Notice

The first thing that you need to do the moment you come up with the need to upgrade to a fully automated or a semi-automated MLM system is to get the word out. Let the people in your downline and in your complete network know that there is going to be a major change to the system. They have to be in the loop. They can’t be taken by surprise. At the very least, they would expect some sort of hiccup down the road.


You have to understand that the best way to disappoint somebody is to set all the wrong expectations. Manage their expectations properly by giving them advance notice. Six months is a good place to start.


Give Escalating Notices

As you get closer and closer to the point of system transition, let people know clearly by giving them repeated notices. You don’t necessarily have to pester them every single day, but sending them a notice once every week can help tremendously.


Whatever schedule you choose, you should not let your members or network operators get caught by surprise. That really is the bottom line. That should be your standard. You just have to give out notices frequently enough so nobody is caught by surprise.


Test the Replacement System in Isolation a Year Ahead

Ideally speaking, automation should be done a year ahead. In other words, you identify the framework you’re going to be using, and you’re going to run some tests using your data as well as your system information to make sure that it’s a good fit.


There are many packages out there. There are all sorts of solutions available in the market. You can’t just pick one and hope for the best.


It’s a good idea to test as many of these rival solutions on separate tracks at least a year head. This way, you can see the cream rise to the top. You can see the best solution as far as your company’s particular set of circumstances is concerned.


Battle Test a Replacement System 6 Months Ahead

At least six months before you transition from manual to fully or semi-automated, test the system using actual operations but at a very low level. You should do this six months ahead. This should give you enough lead time to customize the software to such an extent that it works flawlessly. Now, this doesn’t always happen, but at least with a six-month lead time, you would give yourself enough wiggle room to put out fires as they appear. They also have plenty of opportunity to stress test the system so that if fires do appear, you can spot them early on and work around them.


Switch Using Modules if You Can

The best approach to any kind of system migration is to start using modules. You basically just start with one part, and then you adopt another part and after enough time has passed, the system has smoothly transitioned to what, by all accounts, is a fairly complex and large network solution. This can be done if you use modules.


Fine-Tune Rapidly

When you’re fine-tuning, this assumes that you’ve already made the switch. You’re just making certain tweaks and adjustments here and there. You have to do this quickly. You can’t drag it out because the data being dropped or the operations being screwed up might be the bread and butter of your business. This can lead, again, to financial catastrophe if you don’t spot it early enough and work on it as quickly as possible so it doesn’t happen once more.


Keep these tips in mind. While you are definitely on the right track because you’re thinking of automating your MLM system, you have to do it right. In fact, if you are sloppy about it, your best intentions might actually lead to the early death of your organization.